Lists

Lists are the main way you organise work in Orsane. Every list is a shared, workspace-wide collection of tasks — different teams, clients, or streams of work usually each get their own list.

A task can belong to multiple lists at once. That makes lists work both as folders (one list per project) and as tags (a single task can be in Client Acme and Q3 priorities simultaneously).

Creating a list

Open the sidebar and click the + next to the Lists heading, or press Command + J CmdJ Control + J CtrlJ . The dialog asks for two things:

• Name — between 2 and 100 characters.
• Colour — picked from a fixed palette. The colour shows up alongside the list name in the sidebar and on list-themed UI.

Hit Create and the list appears in your sidebar straight away.

Adding tasks to a list

A task’s lists are managed from the Lists field in its detail panel — not from the list views themselves. Open any task, click the Lists field, and toggle list memberships in the popover. A task can be in any number of lists, including zero.

You can also create tasks directly inside a list view; the new task is automatically added to that list, and you can attach it to more lists afterwards.

Note

Removing a task from a list only removes the membership, not the task itself. If the task is in other lists or is referenced from All tasks / Assigned to me, it stays around.

Sharing a list

A list is only visible to people who have been added as members. When you create a list, you’re added automatically. To bring teammates in, open the list and use the members controls to add them — they’ll get an in-app notification and an email letting them know they’ve been invited to the list.

Lists are workspace-scoped: the people you can add are members of the current workspace. Lists from other workspaces don’t appear in your sidebar.

Reorganising the sidebar

The Lists section in the sidebar is collapsible and supports drag-and-drop reordering. The order is per-user — you can keep your most-used lists at the top without affecting how the sidebar looks for your teammates.

Archiving vs deleting

Two ways to make a list disappear from your sidebar:

• Archive — soft-removes the list. It’s hidden from the sidebar but the underlying tasks are untouched. Useful when work has wrapped up but you might want to reference it later.
• Delete — permanently removes the list. The tasks themselves are not deleted: they remain in the workspace and stay reachable through All tasks, Assigned to me, or any other list they happen to be in. Only the list-membership records are cleared out.

If you want to delete a whole project’s worth of tasks, delete the tasks first (or use a filter) — deleting the list won’t do that for you.